Joseph Ellis
73 Spruce Meadows Drive Monroe Twp, NJ 08831
Home (732)521-8353 Mobile (917)709-1302
joseph-ellis[at]hotmail.com
http://www.linkedin.com/in/josephellis2009
Facilities/Real Estate Professional
Multi-faceted, highly motivated, personable Corporate Facilities and Real Estate Professional with over 20 years experience in the Facilities Management industry. Recognized for enhancing productivity through exemplary operational, and project administration. Exceptional time management, problem solving, and analytical abilities. Dynamic logistical and interpersonal skills. Self-directed, flexible and adaptable to quickly changing priorities, with extensive experience in daily operations and administrative functions. Diverse background includes construction, renovation and servicing multiple locations/branches.
Areas of Expertise
Facilities Management Project & Program Management Construction Renovation Process Reengineering Real Estate Management Procurement Policy Development Cost Control Strategic Planning Financial/Budget Administration Crisis Management
PROFESSIONAL EXPERIENCE
THE PRINCETON REVIEW, New York, NY 1989 to May 2009
AVP of Facilities 2006 to June 2009
Facilities
Accountable for the effective management and coordination of all company facilities, locally and nationally, in support of corporate initiatives from preliminary planning to execution.
Managed $10 million corporate office budget.
Project managed construction build outs in a capacity of 1K to 30K sq ft in offices across the U.S., providing leasing support, design & construction planning, including the preparation of technical documentation.
Maintained 850K square feet of office and classroom space nationally.
Determined/administered implementation of all building system modifications and improvements including new work orders and maintenance for all existing building systems (HVAC, electrical, elevators, security surveillance, fire protection systems and general building maintenance).
Monitored all contracts for compliance and performed quality control inspections to ensure adherence to contract specifications and industry standards.
Maintained an electronic ticketing system for Facilities service requests.
Reviewed/processed all building related invoices/capital expenditures including reporting benchmarking and volume tracking.
Prepared annual capital expense budgets and monitored expenditures versus budget/reporting variances.
Managed national vendor contracts (furniture, office supplies, FedEx, UPS, FedEx Kinkos, signage, copiers and postage machines).
Developed company furniture standards for administrative and classroom spaces.
Managed off-site commercial storage and firms private storage facilities.
Key Contributions & Achievements
Standardized Facilities policies and procedures; authoring the Corporate Facilities Handbook, for use by national locations.
Managed and lead the corporate facilities team in addressing office supply, shipping, and tenant management for all branches. Led project assignments to include, but not limited to, building construction/renovation, heating and ventilation, maintenance, and telecommunication installation/modification.
Controlled national equipment lease agreements, to ensure cost effective results.
Standardized all office and classroom furniture nationally.
Negotiated and developed a national contract with FedEx/Kinkos for offsite copying, resulting in a 30% reduction to copy machine operating costs (volume, lease payments, size).
Established a national contract with Neopost (postage machines), resulting in a 40% cost reduction.
Streamlined Facilities service requests by developing a ticketing system with the IT department.
Real Estate
Property and Commercial real estate portfolio management of 104 leases nationally.
Managed all lease transactions in designated geographical area. Responsible for all aspects of transaction requirements (analysis, market surveys, site searches, selection recommendations, lease negotiations, space planning, interior design, build-out, furnishings and move-in).
Prepared RFP for real estate services and coordinated insurance requirements for properties, vendors, suppliers.
Verified, reconciled and processed operating costs, CAM charges, taxes, utilities and miscellaneous charges, updating Lease Summaries as necessary.
Maintained personal contact with tenants to ensure solid, reliable relationships.
Key Contributions & Achievements
Developed a cost efficient space plan to increase occupancy at HQ by 33% more workstations, eliminating unnecessary leased space and reducing cost a total savings of $3.9 million.
Build-out of a new 12K square foot corporate office in Framingham, MA.
IT Procurement
Managed IT procurement process, negotiating pricing on hardware and software, including invoicing for internal payment.
Ordered over $10 million in IT equipment on an annual basis nationwide, maintaining all documentation and records.
Key Contributions & Achievements
Price shopping vendors, negotiating best pricing and timely delivery requirements, saved $250K.
Negotiated academic pricing with vendors saved $300K on software expenditures.
Executive Director of Facilities2001 to 2006
Managed $3 million Facilities budget for corporate offices.
Implemented strategic office space plans and office improvements for 60K square feet for the corporate offices.
Supervised departmental office moves and installation for data communication lines and audio/video equipment.
Managed mail/distribution center in conjunction with outsourced vendor.
Supervised staff including interviewing/hiring candidates, conducting performance analysis, reviewing timesheets, preparing performance/calibration evaluations, making compensation recommendations, responding to all daily operational evaluations.
Key Contributions & Achievements
Successfully managed the build-out of 30K square feet for a satellite corporate office. Project completion attained ahead of schedule and $150K under budget.
Build-out of the 1K square foot Data Center in the corporate office, including the move of the equipment from a hosted facility.
Creation of a national copier contract program, saved $5K per month on the first deal.
Creation of national FedEx account enabled an additional 25% savings on ground and express shipping.
Director of Office Services1997 to 2001
Managed all areas of facilities management including the construction/design of corporate headquarters, office relocations.
Maintained corporate office Inter-Tel phone system, setting up new users.
Supervised seven administrative/clerical employees.
Key Contributions & Achievements
Successfully project managed the build-out of 15K square feet for new corporate office headquarters, moved 65 staff.
Implemented emergency on-call procedures for the NY offices Facilities staff.
Early Career (details on request):
Operations Manager, 1992 to 1997
Asst. Office Manager / Office Manager, 1989 to 1992
EDUCATION
California Coast University, Business Administration
PROFESSIONAL DEVELOPMENT HIGHLIGHTS
Effective Contract Administration (AMA)
Time Management (AMA)
Project Management for Administrative Professionals (
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