Mary Stainsby
Director of Accounting and Finance/Controller
Financial reporting/budgeting/strategic planning/forecasting/multiple locations/financial analysis/banking relations/ internal controls/hands-on/CPA candidate/HR/ team builder/ retail/ construction/manufacturing/non-profits
ACCOMPLISHMENTS
While consulting at the YWCA of Greater Portland, I streamlined the accounting operations, consistently providing financial statements to the core management team within 7 business days of month-end, rather than 2 - 3 months after the fact. I also oversaw all of the year-end audit prep work, completing all documentation, reconciliations and schedules in order to begin the annual audit 1 month after year-end and resulting in a clean management letter. Previously the annual audits had been conducted 4 - 6 months after year end.
Discovered and documented extensive evidence of embezzlement in two companies, working with law enforcement to obtain a conviction of the embezzler. I also designed a system and implemented new controls at each business to minimize the possibility of reoccurrence.
Developed a simple, more accurate procedure for quarterly physical inventory count at 29 retail stores, a warehouse and a manufacturing facility, resulting in a 1st quarter change from a $250,000 loss to a $75,000 gain, with additional gains each quarter due to reductions in wasted materials.
Researched and identified duties performed by WA site remediation teams going back 21 months, proving an error in the state audit and resulting in a $750,000 reduction in the company's workers' comp audit bill.
RELATED WORK EXPERIENCE:
Robert Half International, Portland, OR2006-present
Salaried Professional Services Major Projects:
Interim Controller, Graphic Sciences 3 months
Multi-million dollar ink manufacturer, US and Canadian operations
oPrepared GST, sales and use tax returns
oReviewed financial statements for accuracy
Interim Accounting Manager, YWCA of Greater Portland 1 year
Multi-million dollar non-profit organization
oSupervised two employees
oImproved internal controls
Financial Accountant, Toyota Lift Northwest 3 months
Forklift sales and rentals, newly purchased subsidiary of Toyota Tsusho America
oHelped controller with accounting for asset sale of company
oSet up new company in FAS100 for tracking fixed assets
Financial reporting, Hollywood Entertainment Company 1 year
$2.5 Billion entertainment company specializing in retail movie rentals
oPre/post bankruptcy accounting, including stub years
oWrote analyses for 10Q and bankruptcy MOR reports
Assistant controller, Buena Vista Custom Homes 2 months
One of the largest Oregon real estate developer/residential builders
oBank loan reports on construction projects and sold properties, prepared construction draws
oReviewed closing statements on sold properties for posting accuracy
oMaintained property financial information database
Accountant, Cooper Mountain Vineyards 7 months
Large privately held organic winery with nationwide distribution.
oConverted accounting system to new software and re-created 18 months of financial transactions
oPrepared monthly, quarterly wine tax and wine sales reports for ATF and state agencies.
J.C. Reeves Corporation, Tigard, OR2005 2006
Controller, $10 Million real estate developer and builder of high-end custom homes
oResearched, identified and established loan relationships with various lenders
oPrepared monthly and annual financial statements for four entities and owner
oPrepared construction draw requests and reconciled work in progress accounts
oOversaw 3 accountants and all daily and monthly accounting functions, including payroll
Reason for leaving: Laid off, position eliminated
PacifiCap Properties Group, Portland, OR2002 2005
Accounting Manager, $8 Million managing general partner in low-income, multiple-family properties
oPrepared construction draw requests and monthly reports to banks
oResponsible for all HR and payroll functions for 185 employees in 6 states
oMaintained cash flow requirements and rolling projections
oPrepared monthly financial reports for investors and lenders for 23 multiple family low income properties
oSupervised 1 accountant
Reason for leaving: Restructure, position eliminated
Carpet Mill Outlet, Inc., Portland, OR2001 2002
Controller, $5 Million rug and carpet retail/wholesale sales and manufacturing
oResponsible for all daily and monthly accounting functions, including payroll and cash management
oBegan measuring requirement on incoming carpet rolls, resulting in significant savings due to overbilling by vendors
oPrepared monthly and annual financial statements for outside CPA tax preparation
oStrategic planning with President and GM, resulting in consolidation of S,G and A offices with sister company
oTwo retail stores and two manufacturing facilities; supervised 1 accountant
Reason for leaving: Restructure, position eliminated
Kindercare Learning Centers, Portland, OR,2000 2001
Corporate Accounting Supervisor, $1.6 Billion child care & early childhood education provider with 40,000 employees
oPrepared monthly and annual consolidated financial statements
oPerformed quarterly and annual variance analyses for consolidated financial reports
oReconciled capital lease accounts
oSupervised 2 staff accountants and 1 senior accountant
Reason for leaving: Quit to accept more challenging position
Beard Frame Shops, Inc., Portland, OR, 1998 2000
Controller, 29 retail stores in 3 states, distribution warehouse and manufacturing facilities
oPrepared monthly and annual financial statements and consolidations
oCreated annual budgets by store, division, and corporation
oStrategic planning
Reason for leaving: Position eliminated due to merger
EDUCATION:
Masters Degree Accounting and Financial Management
Keller Graduate School of Management-DeVry University2008
Bachelor of Science Finance
Central Washington University1996
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