SUMMARY OF QUALIFICATIONS

Over 15 years of experience providing administrative support, desktop publishing, and creative input including 4 years of recruiting coordinator experience. Responsible for facilitating and coordinating the onboarding of a high volume of new hires (as many as 60 per month) for multiple industries with substantial focus on Process and Industrial Engineering disciplines. Consistently recognized for an exceptional work ethic and a high level of efficiency, computer literacy, and creativity. Solid and reliable interpersonal, time management, multi-tasking, problem-solving, and organizational skills. Able to work equally well as part of a team or independently. Extremely detail-oriented with an avid interest in proofreading, editing, typesetting, writing, and research. Proven ability to meet and exceed goals, regardless of industry focus.

PROFESSIONAL EXPERIENCE

CDI Engineering Solutions (Houston, TX)
8/2006 - Present
Recruiting Coordinator

* Coordinate the efforts of the Recruiting Department by providing knowledge of the companys services, benefits, and application process, assisting with logistical support to ensure a timely and effective onboarding process of approximately 40+ hires per month (primarily direct recruit hires)
* Serve as candidate liaison once verbal offer is extended and accepted, obtaining personal information and arrange for either in-house sign up or FedEx delivery of new hire information
* Assist new hires with completing onboarding paperwork (application, drug and background consent, etc.), ensuring that all information is complete and accurate
* Coordinate background checks and drug tests for candidates with HR, recruiters, and hiring managers, providing follow-up to obtain results and notification of all-clear status
* Provide resume formatting support to Recruiting Department including quality control, proofreading, and editing in preparation for submittal to managers and clients
* Register new hires for safety training (familiar with HASC, ISTC, CSCTC, SWLA, and CSCCB)
* Provide general administrative support to recruiting department
* Collaborate with cross-functional teams (facilitates, IT, and HR) to ensure that onboarding logistics are satisfied prior to start
* Prepare offer letters, FLSA status confirmation, per diem eligibility, promissory notes, and other appropriate documents for candidates
* Maintain stock of office supplies, business cards, and other special purchases, preparing Purchase Orders as needed for approval
* Helped bring multiple offices into alignment and compliance with Process Recruiting model, including workflow, paperwork, approvals, etc.
* Provide minor computer support to Recruiting Department
* Serve as project manager responsible for planning special events

Icon Information Consultants (Houston, TX)
1/2005 - 8/2006
Recruiting Coordinator

* Coordinated the efforts of the Recruiting Department to ensure timely and effective onboarding process of approximately 70+ hires per month (primarily payrollee/staffing hires)
* Contacted all new hires to obtain personal information and arrange for either sign-up or UPS delivery of new hire information
* Initiated and followed up on all background checks and drug screens
* Assisted all new hires with their paperwork, answering any questions about job functions, time entry, benefits, and insurance
* Ensured all test results, digital photos, parking badge requests are completed and notify all site managers of a new hire's all-clear to start
* Maintained list of all mandatory client requirements, ensuring it was updated on a regular basis
* Verified and entered all data for new hires into existing consultant database
* Served as backup support for Recruiting Coordinator Manager, checking for new orders and submitting candidates through vendor management systems (Comensura and IQ Navigator)
* Performed company-specific audits as needed, ensuring all required information was submitted to ordering company manager in a timely manner
* Provided recruiters with updated list of all client requirements (ex. background, drug screen)
* Generated new client and in-house forms as needed and keep existing forms up to date
* Provided minor computer support to staff
* Performed troubleshooting of consultant database, suggesting changes when necessary to increase efficiency and ease of use
* Cleaned up network drives, restructuring files into a more user-friendly system, clearing out obsolete files, and updating client-specific files as we received new forms

The Boeing Company (Houston, TX)
4/2004 - 12/2004
Human Resources Specialist

* Registered employees for training courses, both locally and out of state, ensured that all fees were accurate and payment was remitted in a timely manner
* Performed month-end reconciliation for company purchase card expenditures
* Assisted in a wide range of HR support functions including classroom proctoring, arranging meeting rooms for staff, providing creative input for training projects and ensuring proper satellite broadcasting procedures for remote-site classes
* Entered data from 10,000+ evaluation forms into a spreadsheet to be used for company-wide leadership training course review (project completed 2 months ahead of schedule)
* Recorded attendee information at mandatory training courses using proprietary software

Continental Airlines (Houston, TX)
5/2000 - 3/2003
Administrative Support

* Designed PowerPoint presentations for management to illustrate department workflow processes and illustrate quarterly budget forecasts
* Generated ad hoc reporting for all levels of management using Word and Excel
* Evaluated, uploaded, and maintained a library of international contracts to ensure data integrity
* Coordinated software upgrades with off-site programming team
* Conducted audits using SQL Plus to evaluate and report on employee productivity
* Wrote incident reports to track software error messages within the APEX system
* Provided basic technical support to multiple departments as a cost-effective measure, analyzed, tracked and researched international contracts
* Scheduled meetings, business trips, and appointments for management

Data Duplicators, Inc.(Houston, TX)
8/1994 - 5/2000
Administrative Assistant/Desktop Publisher/Receptionist

* Provided editing, proofreading, and typesetting services for customer documents, technical manuals, flyers, and web pages
* Established rapport by providing personalized on- and off-site consultations with customers to better tailor printing services to their specifications
* Created business correspondence to maintain positive relationships with existing client base and to solicit new printing business
* Developed client logos and created/updated business forms to customer specifications
* Designed business cards, flyers, and form letters for mail out advertising campaigns
* Created in-house spreadsheets to help track monthly expenses
* Provided front desk receptionist duties, including handling a 5-line phone system, routing calls, and arranging for shipping and delivery of printed materials

SKILLS AND ABILITIES

Computer/Software skills:

High degree of computer literacy
MS Windows 3.* and higher
MS Word
MS Excel
MS Outlook
MS Powerpoint
MS Access
MS PhotoDraw
MS Internet Explorer
Corel PhotoPaint
CorelDraw
Typing (Alpha) 100 wpm
10-key by touch

Basic familiarity with:
Adobe Photoshop
Basic to moderate HTML
ACT! (contact and customer management)
RTS (formerly RecruitMax)
RAPID
Comensura
IQ Navigator
APEX XML
Sql Plus 3.3
Visio

Other Applicable Skills:

Writing (technical and creative)
Editing
Proofreading
Typesetting
Desktop publishing
Interpersonal skills
Customer service
Problem resolution
Time management
Multi-tasking
Prioritizing
Professional phone etiquette
Fast learner
Standard administrative support functions

EDUCATION

San Jacinto Community College (Pasadena, TX)
1992 - 1994
General undergraduate courses

University of Texas (Austin, TX)
1990 - 1992
General undergraduate courses
Communications Major

12 hours remaining for Associates Degree