Summary of Qualifications

20 years experience in all aspects of Administrative and Executive Support
10+ years preparation of and posting of large volume cash receipts
5 years experience in Accounts Receivables
5 years experience in medical billing, customer service and collections
3 years experience in real estate appraisals to include, maintenance of rental property files and research through real estate MLS database
5+ years experience in executive support in construction management

Computer Skills

Typing 70-80 wpm, 10-key by touch, data entry; Microsoft Excel, Word, Access, Outlook, CBSI Medical Software, Great Plains Dynamics Accounting Software, Expedition 9.0 software for engineering and construction, Oracle Software, Motorola Phonebook Manager, Hummingbird DM 5.1

Professional Experience

5/2008 3/2009
Atlantic Contracting & Material Company, Inc., Chantilly, Virginia Metropolitan Washington Airports Authority
A General Contracting company specializing in heavy and highway construction. Projects included Andrews Airforce Base, I-64 Battlefield Highway Virginia Beach, Taxiway J Reconctruction at Dulles Airport, International Arrivals Building (IAB) at Dulles Airport, Tier 2 at Dulles Airport, Greenway Ramp E at Dulles Airport and Greenside/Whiteside Project located at Quantico Marine Base.

Human Resources Administrator/Executive Assistant
Managed all personnel files
Handled all forms for hire and termination for tax, payroll and legal purposes
Set up secure accounts for E-Verify and Social Security verifications
Coded timesheets for payroll processing
Managed health insurance and COBRA for all employees to include reviewing monthly invoices and making periodic changes to employee plans via secure website
Acted as Executive Assistant for Project Managers and Project Engineers for letters, answering phones, typing correspondence, scheduling business trips, and handling confidential matters.
Researched government websites for construction jobs to bid
12/2002 4/2008
Parsons Management Consultants, Dulles, Virginia Metropolitan Washington Airport Authority
An engineering consulting firm that provides Construction Management to MWAA.
Project Coordinator
Project Administrator for Tunnels and Automated People Mover (APM) to Tunnels Assistant Site Manager in all aspects of construction management
Point of contact for information between joint venture company and off site office
Assisted 50+ employees with timesheet entry, overtime and leave requests
Maintain Nextel phonebook database and assist with all software technical issues with Nextel phones in the field
Resume review and interview scheduling
Assisted with computer software and technical issues
Schedule meeting requests and trainings and ensure attendance
Daily handling of confidential personnel issues
Distributed and maintained stock of safety supplies
Developed and prepared spreadsheets, tables and forms for information entry
Preparing paperwork for Change Notices Packages
Entering New Contract Information
Preparation of letters to Contractors

Administrative Assistant

Assisted Assistant Site Manager as needed with management tasks
Prepare Change Authorizations/Change Notices in Oracle database.
Prepare Modifications and Procurement Requests through Oracle database
Prepare letters to Contractors, proofread, and finalize
Assist Resident Engineers with Preparation of letters to Contractors
Direct phone calls and any inquiries to appropriate persons(s)
Locate construction field employees daily through use of Nextel and two way
Preparing paperwork for SRN Packages; Change Notices
Entering New Contract Information
Employee Liaison for off-site employees between Parsons Management Consultant and DMJM Aviation Maintained Meeting Calendar

10/1991 - 5/2002
Northern Virginia Family Service, Falls Church, Virginia
Northern Virginia Family Service to help people in need. It is a private, non-profit organization staffed by professionals trained in counseling, social work and community outreach.

Financial Specialist

Systematically billed all health insurance companies, third party payers, patients and contract customers for mental health program.
Handled all aspects of collections and receivables
Interviewed clients by telephone to verify accuracy of charges and to correct accounts
Prepared, posted and coded large volume of cash receipts.
Produced and analyzed daily, monthly, and end of year statistical reports for funding purposes.
Assisted with bank reconciliations.
Maintained client database for Homeless Prevention Program (loan program) to include producing monthly invoices, preparation of agreement repayment letters, follow up of delinquent accounts, handled all aspects of accounts receivable.
Participated in quarterly meetings with Fairfax County Contractor to review outstanding loans.
Increased collections from 10-80%.

Administrative Assistant

Directly assisted Executive Director as well as administrative management personnel.
Prepared and handled all confidential correspondence, assisted in preparation of grant and budget proposals
Assisted with annual Auction to include contacting past donors, designing invitations, signs, raffle tickets, logging in and tagging of auction items, and maintaining data log of ticket monies received.
Created and disseminated weekly staff newsletter.
Organized and handled class registration for court mandated program.
Arranged meetings, prepared agendas and informational packets for board members.
Acted as back up for phones as needed.
Daily interaction with clients in crisis and varying mental health issues.
Prepared and handled all daily cash receipts.